Job Requisition Form Template and Example

What Is a Job Requisition Form?

A job requisition form is a formal document used by hiring managers or department heads to request approval to fill a vacant or new position within an organization. It serves as the starting point for recruitment, outlining essential details about the role, justification for hiring, and budget considerations. This form ensures that recruitment teams have clear and consistent information before initiating the hiring process.

Why Use a Job Requisition Form? The Problem It Solves

Without a structured job requisition form, recruitment can become chaotic and inefficient. Common problems include unclear job requirements, delayed approvals, miscommunication between departments, and difficulty tracking hiring requests. For example, a hiring manager might verbally request a new position without specifying the role’s responsibilities or salary range, leading to confusion and wasted time for HR and recruiters.

Using a job requisition form standardizes the hiring request process. It captures all necessary details upfront, reduces back-and-forth communication, and provides a documented trail for approvals and budgeting. This clarity helps HR prioritize recruitment efforts and align hiring with company goals.

Key Components of a Job Requisition Form

• Position Title: The official job title for the role.
• Department: The team or department where the position will be based.
• Hiring Manager: The person responsible for overseeing the recruitment.
• Job Description Summary: A brief overview of the role’s responsibilities.
• Reason for Hiring: Justification such as replacement, new role, or growth.
• Employment Type: Full-time, part-time, contract, or temporary.
• Salary Range and Budget Approval: Expected compensation and budget confirmation.
• Required Qualifications and Skills: Education, experience, and competencies needed.
• Location: Worksite or remote work options.
• Approval Signatures: Sign-off from relevant managers or finance teams.
• Requested Start Date: When the position should ideally be filled.

Job Requisition Form Template

Below is a simple yet comprehensive job requisition form template you can use or adapt for your organization:

• Position Title:
• Department:
• Hiring Manager:
• Job Description Summary:
• Reason for Hiring (New Position / Replacement / Other):
• Employment Type (Full-time / Part-time / Contract / Temporary):
• Salary Range:
• Required Qualifications and Skills:
• Location:
• Requested Start Date:
• Approvals:
• - Hiring Manager Signature: Date: __
• - Department Head Signature: Date: __
• - Finance Approval (if required): Date: __

Example of a Completed Job Requisition Form

To illustrate how this template works in practice, here is an example filled out for a marketing coordinator role:

• Position Title: Marketing Coordinator
• Department: Marketing
• Hiring Manager: Jane Smith
• Job Description Summary: Coordinate marketing campaigns, manage social media channels, and support content creation.
• Reason for Hiring: New Position to support expanding marketing efforts.
• Employment Type: Full-time
• Salary Range: $45,000 - $55,000 annually
• Required Qualifications and Skills: Bachelor’s degree in Marketing or related field, 2+ years experience, proficiency in digital marketing tools.
• Location: Remote
• Requested Start Date: August 1, 2024
• Approvals:
• - Hiring Manager Signature: Jane Smith Date: 06/10/2024
• - Department Head Signature: Mark Johnson Date: 06/12/2024
• - Finance Approval: Lisa Brown Date: 06/14/2024

How Flowly Supports Your Job Requisition Process

Flowly enables you to create customized online job requisition forms quickly and easily. By using Flowly, you can:

• Design simple, clear forms tailored to your hiring process without technical complexity.
• Collect and centralize job requisition submissions for easy review and approval workflows.
• Track where each requisition originates, helping you understand which departments or managers submit the most requests.
• Analyze form performance and conversion to optimize your recruitment intake process.
• Export clean, organized data for reporting and auditing purposes.

This level of visibility and control helps HR teams reduce bottlenecks and ensures that recruitment efforts align with organizational priorities.

Steps to Create Your Job Requisition Form with Flowly

• Sign up or log in to Flowly at https://flowly.posly.fr.
• Select a blank form template or start from the job requisition template if available.
• Add fields based on the key components outlined above, customizing labels and input types as needed.
• Set up tracked links if you want to monitor where requisition requests come from.
• Share the form link with hiring managers and department heads.
• Collect submissions and use Flowly’s analytics to monitor form completion and approval rates.
• Export data regularly to maintain records and support recruitment planning.